EXHIBITOR INFORMATION

Thank you for considering showcasing your company in our exhibit hall at the 52nd Annual Virginia Aviation Conference. This annual event is scheduled to take place August 19-21, 2026 at The Williamsburg Lodge.

The Commonwealth of Virginia has one of the best aviation programs in the nation, including funding for capital projects, maintenance, security, facilities and equipment installations, and airport promotional efforts. The conference venue is top-notch and the program is structured to provide exhibitors with quality access to the conference attendees. The event typically draws airport owners and operators from throughout the Commonwealth. Additionally, the conference is well-attended by airport consultants (architects, engineers, planners) and contractors who regularly work in the airport industry. Finally, representatives from the Virginia Department of Aviation, the Virginia Aviation Board and the Federal Aviation Administration are typically on-hand throughout the conference.

Conference Exhibitor  - $1500

The exhibit hall is scheduled to be open during the following times: 

Wednesday, August 19th - 5:15pm until 6:15pm

The Welcome Reception with Exhibitors will precede the Aviation Awards Banquet

Thursday, August 20th - 7:30am until 5:00pm

Breakfast with Exhibitors - 7:30am until 8:30am

Break with Exhibitors - Mid-morning

Lunch with Exhibitors - A buffet lunch in/around the exhibit hall

Break with Exhibitors - Mid-afternoon

Friday, August 21st - 7:30am until 8:30am

Breakfast with Exhibitors - 7:30am until 8:30am

**The exhibit fee includes exhibit space, a 6-foot table top and registration for one conference attendee (includes conference functions and the Wednesday Aviation Banquet, Thursday breakfast, Thursday lunch, Thursday Reception, and Friday breakfast). Additional booth attendants should register under their own name (fee: $425).

The Lodge requires a separate form and fees (Exhibitor Guidelines) for all electricity, drapery, or audio visual needs by August 4, 2026.  Shipping information is also on this form.  Please download the below form and submit directly to Conference Services Department at the Lodge.

Note: Registration and payment must be received by July 24, 2026, to be included in the appropriate program(s) and signage. 

After this deadline, Exhibitors will be accommodated on a space available basis for exhibit/ registration fee of $2000. 

Sponsorship opportunities are also available.